Break the quantities down by design
List the size, quantity and version of each design, not only the total; state whether it is delivered in one go, whether replenishment comes in batches, and whether the artwork is final.
List clearly what the quote covers
Confirm separately whether design changes, sampling, plates or tooling, printing, finishing, packing and freight are included. Whether there are separate charges follows the actual quotation items.
Which point the lead time starts from
State the date on which you need the goods, then confirm artwork finalisation, sample approval, material preparation and the production schedule. Record any revised lead time again, so the enquiry date is not mistaken for the start of production.
Discussion checklist
| Item | What to prepare | Basis of confirmation |
|---|---|---|
| Product specification | Size, material construction and process | Compare like for like |
| Quantity structure | Number of designs, quantity per design and batch arrangements | Compare within the same batch |
| Cost items | Design, sampling, production, packing and freight | Clearly stated inclusions and separately charged items |
| Delivery terms | Lead time start point, delivery address and acceptance basis | Written into the quotation confirmation |